Each afternoon, two AAI Leaders wait at the ArtsCenter bus stop on Main Street (next to the public bus stop outside of Grey Squirrel Cafe) to greet students as they arrive, they mark attendance before walking them safely through the carpark. Our staff will always ask the bus driver if a student on our list does not arrive at The ArtsCenter.

Parent drop off

6-9 will be dropped off at the ArtsCenter by parents.

If your child is absent, please email Lillianna Hoffmann at artscampinfo@artscenterlive.org any time before 1pm on that day. If you need to contact us during AfterSchool hours, please call our parent information line at 919-561-5960. If we are expecting your child on a scheduled day but they do not arrive, we will email or call you to check that they are safe with you.

Cancellation Policy:  

If you plan to leave the program or make changes to your student(s)’ schedule, please provide 4 weeks notice in writing by emailing our Director of Education at htatreau@artscenterlive.org. We charge tuition by the month and cannot prorate for partial months. We cannot “hold spots” in the program for absences during the year. In the instance of absences of 2 or more weeks, tuition must be made in full to continue enrollment in the program.

Expulsion from Program Policy:

In the case of expulsion or removal from the program, there will be no refund or pro-rating of program fees already paid. A student who has been expelled or removed from the program may request to be allowed back into the program in a subsequent year. This request must be put in writing and approved by the Director of Education before the student will be allowed to return to the program. 

COVID-19 Refund Policy: 

As we charge monthly, we cannot retroactively give a pro-rated refund or full month refund. If you wish to cancel a student’s enrollment in our After School program for the remainder of the school year, we will not charge you for any subsequent months. We will not turn tuition fees into credit for ArtsCamp or ArtSchool. We can accept canceled tuition fees as a donation and provide you with the appropriate tax documentation. 

The following is the ArtsCenter’s COVID policy that applies to AfterSchool 2023. We will work closely with Chapel Hill-Carrboro Schools and parents and guardians to enact this policy in a way that is transparent and encourages open communication between all parties.  

This policy establishes minimum standards for COVID-19 safety within The ArtsCenter based upon OSHA rules, regulations, and guidance and Centers for Disease Control and Prevention (CDC) Guidance, Executive Orders, and other regulatory measures to protect health and safety of all persons present at worksites, advise employees of social distancing expectations and other safety measures, and monitor conditions and immediately take steps to limit and mitigate safety risks. Changing circumstances may require agencies to be flexible and alter their original plans to ensure public health and safety. Additional specific guidelines at The ArtsCenter may be adopted as regulatory guidance best practice changes.  

To ensure maximum safety for staff and visitors at The ArtsCenter, the following are mandatory until further changes are communicated by the North Carolina OSHA & CDC. 

1. Face Covering Use

All ArtsCenter employees, volunteers and attendees are strongly encouraged to wear face coverings that always cover their nose and mouth when inside the building in places such as, but not limited to, classrooms, bathrooms, hallways, shared activity spaces, etc. Exceptions to this requirement are when an students and staff are actively eating or drinking, in which case everyone sits and eats at a social distance. 

2. Social Distancing Recommendations 

Students and staff will avoid close contact with other people and remain six feet apart. AfterSchool Arts Immersion’s maximum capacity is currently 66% of normal capacity, with a max of 66 students at one time. Students are divided based on grade into three groups and stay with their group and their AAI Leader through the duration of the AfterSchool daily schedule.  

During snack time, students must wash their hands and remain seated while eating and drinking. We encourage AAI students not to touch or engage in physical activity. Students are instructed not to touch eyes, nose, and mouth with unwashed hands; students must cover coughs and sneezes in their masks, sleeves, or tissues. If a mask is soiled, broken, or in some way becomes unusable, we have extra disposable masks to provide for children and staff. 

3. Practice the Three Ws

• Wear a cloth face covering.  
• Wait; avoid close contact with other people and always maintain six feet social distance.  
• Wash your hands or use hand sanitizer (with at least 60 percent alcohol). Hand sanitizer can be used in addition to hand washing but is not a substitute for proper handwashing.  

Children and staff should stay at home and inform either Education Coordinator Joanna Cannone at Jcannone@artscenterlive.org or Director of Education Heather Tatreau at Htatreau@artscenterlive.org  if your child or children are experiencing any of the following symptoms: 

Fever as determined by a measured temperature of 100.4°F or greater.  

• Chills  
• Cough  
• Shortness of breath or difficulty breathing  
• Fatigue  

• Muscle or body aches  
• Headache  
• New loss of taste or smell  
• Sore throat  
• Congestion or runny nose  

• Nausea or vomiting  
• Diarrhea 

4. Handling of COVID-19 Positive/Symptomatic Students/Staff/Volunteers  

Our COVID policy emulates that of the Chapel Hill-Carrboro Schools District-wide COVID-19 policy. Should an ArtsCenter staff member, student, or volunteer test positive for COVID-19, we will notify all individuals that have been in contact with the student, staff member, or volunteer. If a student* tests positive, we will notify those in close contact with the student without disclosing the name of the person infected and ask everyone to quarantine for 10 days (about 1 and a half weeks) or get a negative PCR test result. If five or more students test positive, we will consider that a cluster and shut down the entire age-group class for 10 days (about 1 and a half weeks) AND require a negative PCR test result before students may return.  

*Consider siblings and family members to be “close contacts” when someone tests positive or is exposed. In the case of siblings, if one child tests positive or is a close contact, consider the other child a close contact and follow the same procedure. 

Should an AAI Leader, staff member, or volunteer test positive, we will follow the same procedure as above by assuming they had direct contact with all students in the group and thus cancel AAI for that group of students for the next 10 days (about 1 and a half weeks) for quarantine and testing. If multiple students in different age groups or multiple AAI Leaders, staff, or volunteers test positive, we will shut down the AAI program for everyone for 10 (about 1 and a half weeks) days for quarantine and testing.  

Should a student exhibit any symptoms while at AfterSchool Arts Immersion, the student’s parents/guardians will be notified immediately to take them home. Students should go to a doctor or health clinic to be PCR tested. Should the student’s test results be positive, we will notify all families, staff, and volunteers that were in contact with the student. As noted above, we will cancel the age group in which the affected students were together for 10 days (about 1 and a half weeks) if five or more students test positive. If multiple students  

• We will continue doing temperature screening of students, staff, AAI Leaders, and volunteers for afterschool until guidelines dictate otherwise. 
• We will work to provide better air circulation in the building by opening doors as appropriate and needed to introduce fresh air.

5. Building Cleaning Practices 

Should a case arise where a person who is suspected of having or has a confirmed case of COVID-19 has been in the building, we will close off the affected areas. The ArtsCenter will not cease all operations if we can cordon off affected areas.  

Contracted cleaning services will clean/disinfect building areas used by the symptomatic/positive staff/student/volunteer. When the cleaning process has been completed, the previously-affected areas will be reopened for program usage. 

6. COVID-19 Refund Policy

As we charge monthly, we cannot retroactively give a pro-rated refund or full month refund. If you wish to cancel a student’s enrollment in AAI for the remainder of the school year, we will not charge you for any subsequent months. We will not turn tuition fees into credit for ArtsCamp or ArtsSchool. We can accept canceled tuition fees as a donation and provide you with the appropriate tax documentation.