Venue Rentals

The ArtsCenter mission is to educate and inspire people of all ages.  As a community arts center, we provide rental space to the general public.  Please note that a $125 non-refundable cleaning deposit is required to ensure the space is always restored to its original state and left in excellent condition. Materials and belongings from other rooms are not to be moved and utilized during the rental unless approved by the Production Manager.

At receipt of signed rental contract, we require a 50% non-refundable deposit of the total rental fee. The remaining balance is due upon the night of the event or at the last session of class/rehearsal, etc. 

If you would like to secure rental space please email Tracy Francis, Production Manager at: tfrancis@artscenterlive.org or text him at: 919-360-1750

Please contact our Production Manager Tracy Francis at tfrancis@artscenterlive.org for information regarding venue rates and availability.

We offer a variety of venue options that cater to nearly any type of function including, but not limited to, concerts, theater events, video & photo shoots, birthday parties, graduation ceremonies, business/ organizational meetings, movie premieres, seminars, rehearsals, memorial services, galas, dances, and university functions.

We recommend starting the booking process at least three months in advance. We require a minimum of two weeks’ notice for rentals.

The ArtsCenter requires a nonrefundable deposit equivalent to half of the total rental fee along with a signed rental contract and a certificate of insurance (COI) to hold or reserve a date. As a courtesy, The ArtsCenter may issue a “soft hold” on an available date while the initial discussions about a potential rental take place, but a soft hold does not guarantee the venue’s availability.

The total rental fee for an event is calculated based on the access hours in each venue (access hours include the time necessary for load-in, set up, program, and clean up) multiplied by that venue’s hourly rental rate; a standard staffing fee; and any applicable fees from our menu of optional services. In most cases, we require a refundable cleaning deposit to be submitted with each rental contract. See the first FAQ, ‘Which venues are available for rent?’ for pricing per venue.

Costs will be calculated on a case-by-case basis after you contact The ArtsCenter’s Production Manager Tracy Francis at tfrancis@artscenterlive.org, to discuss availability.

Once the rental date(s), access times, and the total rental fee are established, a rental contract is issued detailing the agreement and The ArtsCenter’s rental policies. A nonrefundable deposit equivalent to 50% of the total rental fee is due with the signed rental contract, a certificate of insurance (COI), and a cleaning deposit*. Once these items are collected, the date(s) will be held for the rental.

The remaining 50% of the total rental fee is due on the day of the rental. (If a rental includes a contiguous range of dates, the remaining percentage of the total rental fee is due on the first day of that range. If a rental includes isolated dates across a span of multiple weeks or months, a payment plan for that interval will be established in the rental contract.)

*In most cases, a refundable cleaning deposit will be assessed for each rental. We ask that a separate check (made out to The ArtsCenter) is submitted for this deposit. The cleaning deposit check will be held and deposited only if The ArtsCenter must clean the venue after the event.

We need a certificate serving as proof of liability insurance with The ArtsCenter named as “additional insured” on that policy. You can obtain this certificate from your insurance provider; usually it only involves a quick phone call.

No. The rental access period begins and ends at the times agreed upon in advance and designated in the rental contract. Staffing and scheduling decisions are based on the contracted rental access period, so it is important to adhere to the hours specified in advance. Adherence to the contracted rental access period helps keep our rental fees consistent and fair for all renters. When planning your event, please keep in mind that your rental access period must include all time necessary for load-in, set up, program, and clean up.

No. Renters are responsible for planning their events and/or securing assistance from an outside event planner. While The ArtsCenter is happy to help renters realize their plans, we cannot take on a conceptual role in that process.

The staffing/personnel fee covers the costs required to keep the building open during an event. It may include a Box Office Associate and/or a House Manager. While ArtsCenter staff can help advise and coordinate set up on the day of an event, renters should plan to execute their own set up and clean up.

Renters are responsible for promoting and publicizing their own events. The “ticketing/event listing” item on the optional services menu above includes setup of an event splash page including a description of your event and a link to our online ticket vendor. Additional marketing services may be available from The ArtsCenter’s Marketing Department on a case-by-case basis depending on the Marketing Department’s workload.

No. The ArtsCenter does not currently have an exclusive contract with any one caterer or vendor for rental events in our venues.

Yes. We can often recommend local caterers and vendors which may be suited to your event.

We ask that renters inform us in advance if their event will produce broadcast, audio, or visual recordings made at The ArtsCenter. The ArtsCenter should be acknowledged in all credits as “The ArtsCenter, Carrboro, NC.”

Yes. Renters are welcome to use The ArtsCenter’s tables and chairs for their event. The ArtsCenter has banquet-style folding tables and some smaller café tables, all of which are available depending on programming elsewhere in the building. Furniture may not be removed from other rooms unless otherwise specified in the renter’s contract. We recommend that renters supply their own tablecloths. All furniture should be returned to its original configuration at the end of an event as a part of the cleanup process.

The ArtsCenter has a free public WiFi network which is accessible throughout most of the building. The WiFi network can be accessed from the two theaters, the gallery, and two of the four studio/classroom spaces.

400 Roberson St. Carrboro, NC 27510

Parking will be available in our upper and lower lots at 400 S Roberson Street, including accessible parking spaces and an EV charger.